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MINUTES 2018/01/23REGULAR CITY COUNCIL MEETING MINUTE,'--' TUESDAY JANUARY 23,2018 " I;I;' SAN SAN DIMAS COUNCIL CHAMBERS DIMAS 245 E. BONITA AVENUE YQ CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tern Denis Berton Councilmember Emmett Badar Councilmember John Ebinr Councilmember Ryan A. Vienna STAFF: City Manager Blain Michaelis Assistant City Manager Ken Duran Assistant City Manager Community Development Larry Stevens City Attorney Mark Steres Director of Parks and Recreation Theresa Bruns Director of Public Works Krishna Patel Assistant City Clerk Debra Black Mayor Morris called the meeting to order and led the flag salute at 7:00 p.m. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or asked to be heard when that agenda item is considered. Comments on public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) a. Members of the Audience 1) Pete Sluis shared comments and information on locomotive noise and operations 2) Connor Moore resident and Boy Scout Troop 423 requested the city look into the maintenance of the tennis courts at Marchant Park and Via Verde Park 3) Gary Enderle resident thanked Council for city support of the Vietnam Wall That Heals and supplied an update on the upcoming event. 4) Teri Muse representing Waste Management provided an update on the new billing system for residents. City Council Minutes January 23, 2018 Page 2 CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) a. Resolutions read by title, further reading waived, passage and adoption recommended as follows: Lei NXII&Ill --' 1 211 ILIM-y-Al li4atM71 104TWOWN'tA R."110.1101LIK0101 "t 101,101val, b. Planning Matters: A Revision to Tentative Parcel Map 26891 (PM 05 -02) Waiving Condition of Approval No. 9 of City Council Resolution No. 07 -18. (Approved by vote of 4 -1 at the January 23, 2018.) d. Approval of minutes for the City Council Meeting of January 9, 2018 MOTION: Motion/second by Councilmember Ebiner / Badar to approve the consent calendar as presented. The motion passed by unanimous vote. (5 -0) YES: Badar, Berton, Ebiner, Morris, Vienna NOES: None ABSENT: None ABSTAIN: None PUBLIC HEARINGS a. Proposed CDBG Program FY 2018 -19 Projected Use of Funds City Council Minutes January 23, 2018 Page 3 RECOMMENDED ACTION: Approve the proposed FY 2018 -19 CDBG program as outlined in the staff report and Resolution 2018 -06, and authorize the City Manager or Assistant City Manager to execute any and all documents necessary to further the projects approved herein, including but not limited to amendments and modifications thereto for CDBG projects with the Los Angeles County Community Development Commission. Assistant City Manager of Community Development Larry Stevens presented staff's report on this item. Responding to questions from Councilmember Ebiner, Mr. Stevens replied that the limit per participant in the rehabilitation program is $7500.00, and that the consultant is hired by the city to administer the program is paid $18,000 out of the $124,000.00. He also stated that City staff is not paid out of these funds. He explained that the consultant does intake, screen and verify for income qualifications, assist in getting bids for projects and insures the required work got proper permits. Additionally the contract identifies tasks with the dollar amounts that are required to be performed and is documented. He added that the consultant's administrative process is subject to audit by Los Angeles County. In response to Councilmember Vienna's question regarding possible adult scholarship funding for adults who participate in the City's recreation programs, Mr. Stevens shared that the staff feels the highest need is in the housing rehab area. He added that this idea could be placed on the list of ideas to be looked at as some of the redevelopment funds start to filter back. He also shared that the City will be receiving a $30,000 grant to do a study and evaluate possible programs that are coordinated through the San Gabriel Valley Council of Government and determine what resources are available to address or direct individuals in need. Mayor Morris opened the public hearing for comment. Seeing,no one come forward Mayor Morris closed the public hearing. MOTION: Motion/second by Councilmember Vienna/Ebiner to read by title and approve Resolution 2018 -06. The motion passed by unanimous vote. (5 -0) YES: Badar, Bertone, Ebiner, Morris, Vienna NOES: None ABSENT: None ABSTAIN: None OTHER BUSINESS a. Community Choice Aggregation Presentation — questions and answers Ranbir Sekhon of Southern California Edison City Council Minutes January 23, 2018 Page 4 City Manager Blaine Michaelis introduced Marissa Castro- Salvati, Government Affairs Representative with Southern California Edison. Ms. Castro- Salvati shared with Council a white paper on SCE's blue print on Clean Power and then introduced Mr. Ranbir Sekhon to conduct the presentation on this item. Mr. Sekhon provided a Power Point presentation and presented a schedule of upcoming events and meetings where this issue will be discussed. Councilmember Vienna and Mr. Sekhon discussed the sharing of equity in the cost allocation by the utility customers. At the conclusion of the discussions Mr. Michaelis clarified the options as: a) Direct staff to obtain more information b) Enough information has been received to proceed and staff should move forward in the process c) Continue to monitor the development, success and issues of the LACCE implementation and program over a period of time to see how things work out; then decide on the merits of joining the LACCE program. Councilmember Bertone recommended that the City join the Community Choice Aggregation and let the residents decide whether they want to be part of the program. Councilmember Ebiner stated his initial thought would be to wait. Councilmember Vienna stated he would be inclined to move with option "C" of staffs report pending the upcoming rulings and that there is too much uncertainty and more liability exposure to the resident if the City chose to go with the CCA. Councilmember Badar stated he also is inclined to go with option "C ", and isn't sure how the city would be able to adequately inform the residents so that they could understand this information. He added he would be more comfortable waiting. Motion: Councilmember Bertone moved to join the Energy Program sponsored by Los Angeles County. He added it would be advantageous to be on the ground floor offering residents the opportunity to lower energy costs. Councilmember Ebiner stated that things could be clearer when rulings are made and would be more comfortable making decision then. Mayor Morris stated it would be better if it were an opt in rather than opt out option. Mayor Morris called for a second to Councilmember Bertone's motion. The motion died for lack of a second. City Council Minutes January 23, 2018 Page 5 Motion: Motion/second by Councilmembers Badar /Vienna to go with option "C" and monitor the development, success, and issues of the LACCE implementation and program over a period of time to see how things work out and decide on the merits of joining the LACCE Program. The motion carried by unanimous vote. (5 ®0) YES: Badar, Berton, Ebiner, Morris, Vienna NOES: None ABSENT: Non ABSTAIN: None a. Introduction of Ordinance 1261, Amending the San Dimas Municipal Code, Section 10.06 Thereto Designating Speed Limits on Certain Streets in the City of San Dimas k Arm WWI RECOMMENDED NDED ACTION: Read by title and introduce Ordinance 1261. Director of Public Works Krishna Patel presented staff s report on this item. Councilmember Bertone asked if any limits were being raised. Mr. Patel replied no. Patrick Jones resident brought forth an issue with the 30 mph speed limit listed for San Dimas Ave "T" in the proposed ordinance and the previously approved 35 mph speed limit approved by Council last year. It was recommended by Councilmember Badar /Vienna to continue this item to the next council meeting. b. Gold Line Update Mr. Stevens gave the following updates on the project: Most of the work on the intersections is moving forward in terms of the CPUC applications. There was a field diagnostic meeting with all the parties to go over the changes to San Dimas Avenue in anticipation of submitting the CPUC application and the San Dimas Avenue changes are consistent with the Council's direction. City Council Minutes January 23, 2018 Page 6 ® Bonita Cataract remains outstanding due to litigation and staff working with roundabout consultant to refine the plan. Staff is hoping to have a revision for preliminary comment to the CPUC and is preparing a second option. ® Work is also being done for a solution on the lawsuit for the city yard parking structure and staff has reached out to the Gold Line to discuss those matters. ® The Gold Line submitted an application for Cap and Trade money to cover the current shortfall which is somewhere around $350 million dollars and anticipates an answer the last day of April and then going to the California Transportation Commission in mid - May. ® Metro staff and consultant has prepared a second report on parking structures with some adjustments to the model in part responding to the concerns of the five cities but not much. ® Staff anticipates one other meeting with Metro staff before they finalize their Gold Line 2b parking study and has agreed that the 2b parking study will only be a recommendation to the Gold Line Authority Board and not a requirement. Councilmember Bertone asked if the Gold Line Authority will make the final decision on the number of parking spaces and parking structure and not the Metro Board. Mr. Stevens replied that is what all of the documentation states, but there is some thought that there is a string attached if they do not get the Cap and Trade money. City Attorney Mark Steres reported that last week the Authority Board had on their agenda and passed a resolution repealing the City of Pomona's modification from the Addendum and the Authority requested that Pomona dismiss its lawsuit, however, no word yet from Pomona. He added that the Authority did not do the same for San Dimas and have not made contact indicating that they would do so. He stated that staff is preparing some documentation to assist in reaching some kind of resolve with the Authority; but San Dimas was still continuing on with the lawsuit. Councilmember Ebiner reported that at a JPA Gold Line Authority meeting he attended they discussed the future of parking demands. The Council and staff continued discussing parking demands and structures. ORAL COMMUNICATIONS a. Members of the Audience (Speakers are limited to five minutes or as may be determined by the Chair.) 1) John C. resident thanked the Council for postponing the CCA item. 2) Pete Sluis continued sharing comments and information on locomotive noise and operations. a. City Manager Mayor's call in show this Thursday. City Council Minutes January 23, 2018 b. City Attorney Nothing reported. c. Members of the City Council 1) Authorize recruitment for Public Safety Commission Page 7 Recommendation: Councilmember Vienna/Ebiner to authorize staff to begin the recruitment to fill a vacancy on the Public Safety Commission. Recommendation unanimously accepted. 2) Reappoint Paolo I- espradit to the Parks and Recreation Commission Recommendation: Councilmember Ebiner /Berton to reappoint Paolo Kespradit to the Parks and Recreation Commission. Recommendation unanimously accepted. 3) Proposed date for the Spring Council/Staff Retreat ® April 30, 2018, 5pm -9pm Spring Council/Staff Retreat scheduled for April 16th, 2018 from 5:00 pm to 9 pm. 4) Councihnembers' report on meetings attended at the expense of the local agency Nothing reported. 5) Individual Members' comments and updates. Councilmember Vienna reported /commented on: ® Office of youth diversion Councilmember Ebiner reported /commented on: ® Potential new business positive comments for staff Councilmember Bertone commented /reported on: ® S135 bond measure on June 2018 ballot CLOSED SESSION (Recess to closed session pursuant to Government Code 54957) a. Public Employee Performance Evaluation Title: City Manager ADJOURNMENT City Council Minutes January 23, 2018 Page 8 The regular City Council meeting recessed at 9:20 p.m. to closed session. The City Council reconvened in council chambers where the City Manager announced the City Council met and discussed the closed session item and no action was taken to be reported. The meeting adjourned at 10:45 p.m. Debra Black, Assistant City Clerk Curtis W. Morris, Mayor