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MINUTES 2018/04/10 (STUDY SESSION)CITY COUNCIL STUDY SESSION MINUTES SAN TUESDAY, APRIL 10, 2018,5:00 P. M. DIMAS SAN DIMAS COUNCIL CHAMBERS 245 E. BONITA AVE. 1960 CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tern Denis Bertone Councilmember Emmett Badar Councilmember John Ebiner Councilmember Ryan A. Vienna STAFF: City Manager Blaine Michaelis Assistant City Manager Ken Duran Assistant City Manager Community Development Larry Stevens Director of Parks and Recreation Theresa Bruns Director of Public Works Krishna Patel City Attorney Mark Steres CALL TO ORDER Mayor Morris called the Special City Council Meeting to order at 5:00 p.m. ORAL COMMUNICATIONS No comments. PRELIMINARY FY 18 — 19 BUDGET DISCUSSION — REVIEW MID -RANGE CAPITAL IMPROVEMENT AND EQUIPMENT PROJECTIONS AND PREVIOUSLY SUGGESTED CITY COUNCIL BUDGET REQUESTS Mr. Duran reviewed his staff report regarding 5 year revenue and expenditure projections. He highlighted the review of the history of cost increases in the Sheriff s Department contract and the Liability Trust Fund and future projections. He also highlighted the projections for future PERS increases. Mr. Duran summarized the key points in his report. He mentioned that the projected General Fund revenues are on course to continue to keep up with General Fund expenditure projections and that even though PERS contributions and Sheriff's contract costs are increasing staff feels those increases can be absorbed. He added that the caution is that many of the City's revenue sources are subject to volatility outside of the City's control, such as sales tax and property tax or sources of revenue that the State may divert as they have done in the past. Mr. Duran mentioned that the Street Improvement Funds are healthy; some of that having to do with the new Measure M and SB 1 fading sources. He added that Parks Funds are very reliant on Study session minutes April 10, 2018 Page 2 General Fund Revenues. He added that most of the Parks Funds are strongly supported by transfers from the General Fund due to lack of development fees or Quimby fees. He discussed some new Quimby Fee payments into Fund 22. In response to a question Mr. Duran stated that if the effort to recall SB 1 is successful, that source of revenue would not continue into the future but the recall initiative is not retroactive. Councilmember Badar asked if transportation Fund money could be used if the City needed to contribute money towards the Gold Line Bonita Ave. bridge. Mr. Michaelis responded that the City's approach is that all costs associated with the Gold Line project should be project costs and paid for by the Gold Line Authority. He added that the City is currently using transportation funds for consultants to assist us with evaluating street and bridge design options as we work with the Gold Line. In response to a question, Mr. Duran reported that over the past 5 years the General Fund and General Fund reserves have contributed $8 to $10 million dollars to capital improvement Funds. He added that the good news is that these contributions did not impact the General Funds operating obligations. Mr. Michaelis commented that many of our revenue sources such as sales tax and property tax have had steady growth, but modest growth. He added that what has helped as of late has been development activity and the revenue that generates. Mr. Michaelis reviewed the chart in the staff report listing the budget matters and requests brought up by Council at the February budget study session. Mr. Michaelis reported that staff is still trying to make contact with the owner of the Johnston Building to discuss his level of commitment to the Roady's sign renovation. Mr. Michaelis reported that we have been considering the idea of a significant renovation to the Recreation Center. He added that we will continue with our efforts to come up with ideas for a renovation plan for the building and understand the cost estimates, which could be in the $10 to $12 million price range. He added that one idea may be to present the idea to the community to see if they are willing to support the project by funding it through a bond measure. Councilmember Badar asked if the renovation would include a new pool. Mr. Michaelis commented that that discussion could be a part of the evaluation and community discussions. In response to a question by Councilmember Ebiner, Ms. Bruns reported that at the March Parks and Recreation Commission meeting they reviewed the facility assessment process that the City has already completed on the Recreation Center. She added that the Commission's recommendation is that this is a project that deserves further consideration. She further added that they suggested looking at the entire parcel of land and what is the best way to look at the whole site including the pools and parking. Councilmember Ebiner suggested that in the next year the Council should have a discussion on what direction we should go in in evaluating a renovation of the Recreation Center. Mr. Michaelis reported that staff will be providing a report at next week's Retreat regarding thoughts on the City's housing program and budget. Study session minutes April 10, 2018 Page 3 Mr. Michaelis commented that the City is beginning to receive repayments on the prior City loans to the former Redevelopment Agency. He added that we should consider these as one time moneys and we should discipline ourselves to set aside those moneys for future capital improvement Funds. Mr. Michaelis reported that there was a question regarding a cross -walk at Commercial St. across San Dimas Ave. He commented that a cross -walk was also envisioned at this intersection once the new housing project was completed and now that it is, the item will be reviewed by the Traffic Safety Committee. Mr. Michaelis commented that there was a request for a speed study on San Dimas Ave. between Avenida Domingo and Via Verde Ave. and that will occur after the San Dimas Ave. street project is completed. Mr. Michaelis commented that staff has replaced the motion cameras at the flashing cross walk signals on Bonita Ave. and it appears that they are more reliable. Mr. Patel also reported that staff has replaced the fixture on the light on the flag pole on Bonita Ave. and should enhance the lighting of the flag. Mr. Michaelis commented that there were suggestions for further consideration of installing a sidewalk around Civic Center Park and the repair of the walking path at Via Verde Park. He added that staff will include those projects on the list of projects for consideration with other park improvement projects with the budget. Mr. Michaelis reported that there were some thoughts about street trees on the west side of Pioneer Park. He commented that staff has had some ideas about improving the whole entrance to Pioneer Park off of Acacia and would incorporate the tree concept with that. Mr. Michaelis commented that at next week's retreat staff will present ideas on the request to allocate funds to perform performance audits of city processes. He also commented that staff is working to present a report on the minimum wage increase implications as a part of the budget. Mr. Michaelis reported that the identification of unreinforced masonry buildings in the downtown was completed several years ago and it appears that there is some thought for City financial assistance to help property owners upgrade their buildings. He added that we should be very cautious in using City funds to assist private property owners. There was discussion on what the City's requirements are to only identify the buildings that are unreinforced masonry and that they post a notice. Mr. Michaelis reported that there was a question raised about the City involvement in a project to create affordable apartments units at the Johnstone Block building. He added that the City did a study a few years ago on the feasibility to do this and the cost of construction was over $2 million. There was some discussion on the needs to gain the cooperation with the property owner if this project is to be discussed further. Mayor Pro Tern Berton asked if the only way to fund a renovation of the Recreation Center is a bond measure. Mr. Michaelis responded that it is not, there may be other options depending on Study session minutes April 10, 2018 Page 4 the scope of the project. He added that staff will bring back this discussion to the Council next fiscal year. Councilman Ebiner asked when the minimum wage compensation policy will be discussed. Mr. Duran responded that it is planned to be presented in May with the budget. Councilmember Ebiner responded that he had hoped that it would have been discussed prior to the budget meeting. Mr. Michaelis responded that staff will provide the Council with some preliminary information in advance of the meeting. Councilmember Ebiner mentioned that he thought there would be a discussion on parks priorities prior to the budget meeting. Councilmember Vienna asked about the lights at Via Verde Park. Councilmember Badar commented that he still hears from residents that lights are needed along the path. Mr. Michaelis responded that staff will also get information on the walking path in advance of the budget meeting. Councilmember Ebiner also mentioned that he would like information on the downtown planting options prior to the budget meeting. ADJOURNMENT The Study Session adjourned at 6:20 p.m. Ken Duran, Cit Jerk Curtis W. Morris, Mayor