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MINUTES 2018/05/08CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem John Ebiner Councilmember Emmett Badar Councilmember Denis Bertone Councilmember Ryan A. Vienna STAFF: City Manager Blaine Michaelis Assistant City Manager Community Development Larry Stevens City Attorney Mark Steres Director of Public Works Krishna Patel Senior Planner Marco Espinoza Assistant City Clerk Debra Black CALL TO ORDER Mayor Morris called the meeting to order and led the flag salute at 7:00 p.m. RECOGNITIONS/PRESENTATIONS .> San Dimas Older American Honoree Mayor Morris read the resolution being presented and joined Elizabeth Quinones and Don Stevenson at the podium while Councilmember Bertone read a narrative on each. > San Dimas Senior Club Annual Report Mayor Morris invited Debbie Maloof from the Senior Club to present their annual report. '1 Bob Huff preliminary information regarding the County's proposed storm water funding measure known as the Safe, Clean Water (SCW) program. I`VIi R% Huff made his presentation with a Power Point slide show. Responding to questions from members of the audience Mr. Huff and a representative from Los Angeles County Public Works shared that no consideration has been given to the possibility of this going on the November ballot, the estimated cost per average home (2,100 sq. ft. on a 7,500 sq. ft. lot) would be about $80.00, a web portal is being developed for property owners to calculate the cost; research shows the amount of water that will be captured will triple and the cost now for flood control to capture is cheaper, the future cost is not known at this time. CITY COUNCIL MEETING MINUTES TUESDAY MAY 8th'2018,7:00 P.M. SAN DIMAS COUNCIL CHAMBER D AN CONFERENCE ROOM wqa..:. 245 E. BONITA AVE. 1960 CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem John Ebiner Councilmember Emmett Badar Councilmember Denis Bertone Councilmember Ryan A. Vienna STAFF: City Manager Blaine Michaelis Assistant City Manager Community Development Larry Stevens City Attorney Mark Steres Director of Public Works Krishna Patel Senior Planner Marco Espinoza Assistant City Clerk Debra Black CALL TO ORDER Mayor Morris called the meeting to order and led the flag salute at 7:00 p.m. RECOGNITIONS/PRESENTATIONS .> San Dimas Older American Honoree Mayor Morris read the resolution being presented and joined Elizabeth Quinones and Don Stevenson at the podium while Councilmember Bertone read a narrative on each. > San Dimas Senior Club Annual Report Mayor Morris invited Debbie Maloof from the Senior Club to present their annual report. '1 Bob Huff preliminary information regarding the County's proposed storm water funding measure known as the Safe, Clean Water (SCW) program. I`VIi R% Huff made his presentation with a Power Point slide show. Responding to questions from members of the audience Mr. Huff and a representative from Los Angeles County Public Works shared that no consideration has been given to the possibility of this going on the November ballot, the estimated cost per average home (2,100 sq. ft. on a 7,500 sq. ft. lot) would be about $80.00, a web portal is being developed for property owners to calculate the cost; research shows the amount of water that will be captured will triple and the cost now for flood control to capture is cheaper, the future cost is not known at this time. City Council Minutes May 81h, 2018 Page 2 Responding to Councilmember Vienna the representative stated that Proposition 68 funding will be minimal, not sure how much Southern California will get. Responding to Councilmember Ebiner the representative explained that the communities receive the investment not the homeowners. 't Presentation from Los Angeles County Department of Social Services Declaring May as CalFresh Awareness Month in San Dimas Conrad Trinidad Deputy Director from the Los Angeles County Department of Social Services presented the County's program to the Council. Mayor Morris presented Mr.Trinidad with the City's resolution. )►H.E.R.O.E.S. Organization Wrap -up of The Wall that Heals event Gary Enderle with the HEROES organization provided a recap of the Wall that Heals event. He thanked all volunteers and sponsors. He presented the Council with a plaque for the City's contribution. J► Introduction of Carl Coles new Superintendent of Bonita Unified school District Bonita Unified School Board President Chuck Coyne introduced the new Superintendent Carl Coles. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or asked to be heard when that agenda item is considered. Comments on public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) Mayor Morris made an announcement of the annual Postal Service food drive 4:00 p.m. Saturday May 11, 2018 and the Performing Arts Center hosting the Perseverance Awards Presented by the La Verne San Dimas Educational Foundation. a. Members of the Audience 1) Larry Giannone CERT Executive Director gave an update on the progress of the program. 2) Dennis Jones Friends of the Pacific Electric Trail — Invitation to the 13th Annual Cucamonga Challenge May 19th at Central Park 3) Nora Chen San Dimas Library announced the library will be a Vote by Mail drop off site. 4) Wendy Gish shared her concerns on Proposition 68 City Council Minutes May 8`h, 2018 CONSENT CALENDAR Page 3 (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) a. Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION 2018 -23, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN DEMANDS FOR THE MONTHS OF APRIL AND MAY 2018 b. Approval of minutes for the April 10, 2018 City Council Study Session, April 24, 2018 Meeting Regular Meeting and May 10, 2018 Meeting. RECOMMENDED ACTION: Approve consent calendar as presented. END OF CONSENT City Attorney Steres announced amendments to page nine of the April 24th, 2018 City Council minutes. Councilmember Ebiner stated that it appeared the amendments may have shifted some of the paragraphs and should be reviewed before aproval; also on page nine of the Regular April 10, 2018 minutes the date should read April 24t ' 2018 instead of March. Councilmember Vienna requested the April 10th, 2018 Study Session Minutes be pulled for discussion. MOTION: Motion/second by Councilmembers Ebiner/Vienna to approve the consent calendar with the requested removal of the April 10th Study Session and April 24th, Council Meeting minutes. The motion passed by unanimous vote. (5 -0) YES: Badar, Bertone, Ebiner, Morris, Vienna NOES: None ABSENT: None ABSTAIN: None Councilmember Vienna requested that the April 10th Study Session minutes be amended to include his comments regarding lights in Via Verde Park and an explanation of the $40,000 to be allocated. PUBLIC HEARINGS a. Consideration of Conditional Use Permit 17 -0012, Precise Plan 17 -0002, DPRB Case No.17 -0030, and Tree Removal Permit Case No. 17 -0072, A request to construct and operate a 30,525 square foot Alzheimer's Memory Care facility on an existing vacant lot. The two - story, 30,525 square foot building would provide 32 bedrooms and serve up to a maximum of 60 patients. The project includes the removal of one mature Eucalyptus tree. The subject site is located at 1155 Via Verde Avenue near the intersection of Via Verde City Council Minutes May 81h, 2018 Page 4 Avenue and Puente Street in the Office /Professional Land Use Designation of the General Plan, Administrative Professional (A -P) Zone, and Scenic Highway Overlay (SHO) (APNs: 8448 - 020 -067 and -074). 1) RESOLUTION 2018 -24, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING CONDITIONAL USE PERMIT 17 -0012, A REQUEST TO CONSTRUCT AND OPERATE A TWO- STORY, 30,525 SQUARE FOOT ALZHEIMER'S MEMORY CARE FACILITY WITH 32 BEDROOMS SERVING UP TO A MAXIMUM OF 60 PATIENTS, LOCATED AT 1155 VIA VERDE (APNs: 8448- 020 -067 and -074) RECOMMENDED ACTION: Resolution 2018 -24, Approving Conditional Use Permit 17- 0012, a request to construct and operate a two - story, 30,525 square foot Alzheimer's memory care facility with 32 bedrooms serving up to a maximum of 60 patients, located at 1155 Via Verde (APNs: 8448- 020 -067 and -074) Senior Planner Marco Espinoza presented staff s report on this item. After the presentation staff and Council discussed parking and driveway /entrance design at the facility. Issues of particular concern were that there would not be enough parking at the facility and would potentially cause crowding with staff and visitor traffic. They also felt that with the current design of the driveway there would be circulation problems. Mr. Espinoza indicated in his report that this type of facility generates substantially less traffic per unit base. A trip generation analyzation prepared for the project estimated the trips at .22 per bed at peak hours, with approximately 13 trips during peak hours. It is anticipated that because of the hours of operation many of the trips would be generated outside of peak hours. Mr. Espinoza added that staff, DPRB and the Planning Commission discussed several design options submitted and felt that moving building would still create the same circulation pattern. Responding to questions from the council Mr. Espinoza stated that the required number of parking spaces was 15, one for every bed, the current design provides for 30 spaces. Councilmember Badar shared that in DPRB there was discussion regarding the traffic flow and the applicant was asked to take another look at the design by moving the footprint of the building to address traffic circulation; but it was decided that this was the best design. Responding to Councilmember Badar's question Mr. Espinoza stated that at peak hours the number of employees could be 14 and that could go down to 3 -7. He added that the prior project approved for this site was a three building 32,000 sq. ft. office use in 2006, with 130 parking spaces for all three buildings. Mayor Morris opened the public hearing and invited the applicant to make their presentation. Paul Bunton with Advocacy Development Partners made their presentation to the Council. After continued discussion about parking, resident and staffmg numbers Mayor Morris called members of the audience in support or opposition of the project forward to speak. City Council Minutes May 81h, 2018 Page 5 Sandy Synder resident in favor of the facility but feels the parking is not right and a solution could be to have the employees park in the Von's shopping center. Via Verde resident cannot support because it is the wrong project in the wrong place and requested Council not to approve the project. Patrick Jones Via Verde resident urged the Council to approve the project because it would help the community. Pam HickeyVia Verde resident supports the project and feels the parking issues have been addressed and encouraged the Council to approve the project. Bob Olander Via Verde resident stated the project is needed and fits in the community and he supports the project. Mayor Morris closed the public hearing and brought the item back to the Council for discussion and decision. Councilmember Bertone stated he feels that parking is a problem and the facility does not fit in the area and he would be voting against the project. Councilmember Badar stated there was a mixed reaction at community meetings, DPRB, Planning Commission thought applicant presented a fairly good project. He added that the other facilities and business surrounding this property have found ways to operate with their situations. He also added that he sees opportunity for the surrounding businesses. He concluded by stating he will vote in favor of the project. Mayor Morris stated that the project was considered by DPRB and the Planning Commission with unanimous approval and it is a quality project. He added that visiting will not be an issue after long because of the conditions of the residents. He also added that city staff approved the parking and concluded that he will be voting for the project. Councilmember Ebiner stated this kind of facility is a great one for the community and is needed, but because of the circulation, emergency vehicles and parking issues will ask the applicant to come back with something smaller and a better design. Councilmember Vienna stated in his experience visitors do fade. He also stated it is a good project but is inclined to agree with Councilmembers Ebiner and Bertone that with fewer beds parking would not be a challenge. Councilmember Badar asked if the Council should instruct staff to look at changing the zoning and parking conditions for these facilities. He added that the applicant has already provided double of what's required and feels Council maybe sending a mixed message to staff. Councilmember Vienna stated that the polices were in place before he came was appointed and that there is a practicality to the operation of a facility like this and feels there will be a parking issue with the staff s shift changes overlapping at times. He added he is not convinced that when fully operational that the parking will be adequate. City Council Minutes May 81b, 2018 Page 6 Councilmember Ebiner this type of facility should have different parking standards and the city's standards are outdated. Assistant City Manager Stevens shared that the last comprehensive parking study for this section of the parking code was done in the mid 90's and categorized this use the same as convalescent and nursing homes. Over last 20 -30 years the types of these facilities has been varied. Staff worked with the applicant to understand parking demand and use at other similar facilities. Parking standards everywhere are essentially averages and are not 100% of parking 100% of the time. Without doing substantive changes to the site plan staff could probably get five or six more spaces in back if that number resolves council's concerns. If a more substantial study is required staff would then bring back for additional discussion to see if that would solve the problem. There are some options staff could work on depending on how strongly Council felt. In regards to circulation there might be some nuances that could work if four parking spaces were moved; but must consider fire truck and trash truck access. If Council thinks that the site is too intense, could talk about reducing number of beds, downsizing foot print but it's not going to pick up much on circulation. If Council likes the use, staff needs clear understanding of concerns so they can work with the applicant and bring it back. Council and staff continued discussing the parking and circulation issues and whether or not they are deemed small changes or substantial. Council gave direction for staff to provide a comprehensive examination of similar facilities and bring the item back for discussion. A request to continue the public hearing to the first meeting in June was made by Mr. Stevens. City Attorney Steres clarified that because the public hearing was closed the council should decide if they want to continue the item, whether they want to reopen the public hearing or have discussion for Council and staff only. The consensus was that the public hearing should be reopened. Mayor Morris reopened the public hearing and called for a motion. MOTION: Motion/second by Councilmembers Badar/Vienna to continue this item to the June 12, 2018 City Council meeting. The motion passed by unanimous vote. (5 -0) YES: Badar, Bertone, Ebiner, Morris, Vienna NOES: None ABSENT: None ABSTAIN: None 2) RESOLUTION 2018 -25, A RESOLUTION O h THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING PRECISE PLAN 17 -0002, DEVELOPMENT PLAN REVIEW BOARD CASE NO. 17 -0030, AND TREE REMOVAL PERMIT 17 -0072, A REQUEST TO CONSTRUCT AND OPERATE A TWO -STORY 30,525 SQUARE FOOT ALZHEIMER'S MEMORY CARE FACILITY WITH 32 BEDROOMS SERVING UP TO A MAXIMUM OF 60 PATIENTS, AND THE REMOVAL OF ONE TREK LOCATED AT 1155 VIA VERDE (APNS: 8448 - 020 -067 City Council Minutes May 8`' 2018 Page 7 and - 074) WITHIN THE SCENIC HIGHWAY OVERLAY ZONE. RECOMMENDED ACTION: Approve Conditional Use Permit No. 17 -0012, Precise Plan No. 17 -0002, BPRB Case No. 17 -0030 and Tree Removal Permit 17 -0072. No action was taken on this item. b. 1) Establishing an Underground Utility District on San Dimas Avenue between West Commercial Street and Bonita Avenue 2) Adopt Resolution 2018 -26, Establish Underground Utility District No. 10 on San Dimas Avenue between West Commercial Street to Bonita Avenue RESOLUTION 2018 -26, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, CALIFORNIA DECLARING ITS INTENTION TO ESTABLISH UNDERGOUND UTILITY DISTRICT NO. 10 ON SAN DIMAS AVENUE BETWEEN WEST COMMERCIAL STREET AND BONITA AVENUE RECOMMENDED ACTION: Adopt Resolution 2018 -26 to Establish Underground Utility District No. 10 on San Dimas Avenue between West Commercial Street and Bonita Avenue for the intention to commence proceedings by setting a public hearing for June 12, 2018. Krishna Patel Director of Public Works presented staff's report on this item. Councilmember Vienna asked the City Attorney if he should recuse himself from the discussion. Mr. Steres advised that Councilmember Vienna owns a condominium within 500 feet of the proposed district location and out of caution recuse himself fl•om the discussion. Councilmember Vienna left the dais at 10:18 p.m. MOTION: Motion/second by Councilmembers Bertone / Ebiner to waive further reading and adopt Resolution 2018 -26 to Establish Underground Utility District No. 10 on San Dimas Avenue between West Commercial Street and Bonita Avenue for the intention to commence proceedings by setting a public hearing for June 12, 2018.The motion passed by unanimous vote of 4 -0 -1. YES: Badar, Bertone, Ebiner, Morris NOES: None ABSENT: None ABSTAIN: Vienna Councilmember Vienna returned to the dais at 10:23 p.m. City Council Minutes May 81h, 2018 ORAL COMMUNICATIONS Page 8 a. Members of the Audience (Speakers are limited to five (S) minutes or as may be determined by the Chair.) b. City Manager Mayor's call in show cancelled for the next two weeks. c. City Attorney Announcement of closed session item on the agenda. d. Members of the City Council 1) Reappoint Senior Citizens Commissioners RECOMMENDED ACTION: Reappoint Paul Brosche and Veronica Saucedo to the Senior Citizens Commission. LOTION: Motion/second by Councilmembers Bertone/Vienna to re- appoint Paul Brosche and Veronica Saucedo to the Senior Citizens Commission. The motion passed by unanimous vote. (5 -0) YES: Badar, Bertone, Ebiner, Morris, Vienna NOES: None ABSENT: None ABSTAIN: None 2) Councilmembers' report on meetings attended at the expense of the local agency Nothing reported. 3) Individual Members' comments and updates Councilmember Vienna reports /comments: 1) Letter to Council on Sycamore Canyon Equestrian Center- would like Equestrian Commission to review and provide feedback and have the City establish an equestrian ordinance 2) Assistance for family whose home was destroyed in May 4, 2018 fire Councilmember Ebiner reports /comments: 1) Request to add to future agenda a discussion on parking flexibility in the downtown MOTION: Motion/second by Councilmembers Ebiner / Badar to place the item on future agenda for discussion. The motion passed by unanimous vote. (5 -0) City Council Minutes May 8 "', 2018 Page 9 YES: Badar, Bertone, Ebiner, Morris, Vienna NOES: None ABSENT: None ABSTAIN: None Councilmember Badar reports /comments: 1) Email from Judy Neal SB 946 street vendors, City Attorney review and advise council Councilmember Bertone reports /comments: 1) Attended meeting where Ann Garcia was acknowledged for her work on Ciclavia CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION Pursuant to Paragraph (1) of subdivision (d) of Govermnent Code Section 54956.9 Name of Case: City of San Dimas v. Metro Gold Line Foothill Extension Construction Authority (Los Angeles Superior Court Case No. BS 171326) City Attorney Steres reconvened into the council chambers and announced, the City Council met and discussed the existing litigation matter in closed session and no actions were taken to be announced. The meeting adjourned at 11:55 pm. "0w4 y Debra Black, Assistant City Clerk Curtis W. Morris, Mayor