Loading...
MINUTES 2019/09/10DIMAS 1960 CITY COUNCIL: Mayor Pro Tem Ryan A. Vienna Councilmember Emmett Badar Councilmember Denis Bertone Councilmember John Ebiner STAFF: CITY COUNCIL MINUTES SEPTElVIBER loth, 2019 7: 00 P. M. SAN DIMAS COUNCIL CHAMBERS 245 E. BONITA AVE0 City Manager Ken Duran Assistant City Manager Brad McKinney Director of Parks and Recreation Hector Kistemann Interim Community Director of Community Development Steve Sizemore Engineering Manager Shari Garwick Administrative Services Manager Michael O'Brien City Clerk Debra Black City Attorney Jeff Malawy CALL TO ORDER AND FLAG SALUTE Mayor Pro Tem Vienna called the meeting to order at 7:00 p.m. and led the flag salute. RECOGNITIONS AND ANNOUNCEMENTS Proclaim September 9-15, 2019 as "NATIONAL PATRIOTISM WEEK" Duarte Elks Club Presentation (request made by organization) Mayor Pro Tem Vienna made the presentation to John D. McEntire, Jr. Past District Deputy Grand Exalted Ruler of the Duarte Elks Lodge #1427. Halloween Spooktacular and Running Scared October 25-26, 2019 Recreation Supervisor Joseph Jones made the announcement and invited the Council and community to the event. Director of Parks and Recreation Hector Kistemann introduced the new Parks and Recreation Manager Tim Pagano. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or asked to be heard when that agenda item is considered. Comments on public hearing items will be considered when that item is scheduled City Council Minutes September 10, 2019 for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) Members of the Audience 1) Marissa Castro S. Government Relations Manager for Southern California Edison, updated the Council on the passage of AB 1054, the Wildfire Mitigation Plan and gave a brief overview of the plan. 2) Wendy Gish resident, provided an update on voter registration process. 3) Nora Chen San Dimas Library Manager, announcement of upcoming events and activities. 4) Gary Enderle resident, shared comments that members of the community are uncomfortable with the current dais seating arrangement and the overall handling of the issue. CONSENT CALENDAR All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION 2019- 42, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS APPROVING CERTAIN DEMANDS FOR THE MONTH OF SEPTEMBER, 2019. Proposition 68 Grant Trails and Greenway —Request for funds to contract with MNS Engineering and submit application to the California Natural Resources Agency RECOMMENDATION: 1) Authorize staff to submit a grant application to Greenways Grant for Canyon Vista Trail (from Vista along San Dimas Ave) and the State for the Trails and Cypress St to Avenida Loma 2) Appropriate $35,000 from General Fund Reserves for funds to contract with Engineers and Grant Specialist to assist in the submittal application to the California Natural Resources Agency Revision to CC 2019-05 Avenida Entrada et al Street Improvement Project Change Order 2 Water Service Lateral Replacement RECOMMENDATION: 1) Revise Change Order 2 for an amount not to exceed $300,000 for water service lateral replacement. City Council Minutes September 10, 2019 Page 3 2) Appropriation of a total of $300,000 for Change Order 2 from Fund 12 with expected reimbursement from Golden State Water. 3) Authorize City Manager to negotiate and enter into agreement for the revised estimate of Change Order 2 with Gentry Brothers and Golden State Water with all water service lateral replacement costs to be reimbursed by Golden State Water END OF CONSENT CALENDAR Councilmember Badar requested item 4c be removed from consent for discussion. MOTION: Motion seconded by Councilmembers Bertone/Ebiner to approve the consent calendar with the removal of item 4c. Motion carried. (4-0-1) YES: NOES: ABSENT: ABSTAIN Badar, Bertone, Ebiner, Vienna None Morris None Engineering Manager Shari Garwick provided a timeline and an update on the status of the Avenida Entrada street improvement project and answered questions from Councilmembers. MOTION: Motion seconded by Councilmembers Badar/Bertone to approve item 4c of the consent calendar. Motion carried. (4-0-1) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Ebiner, Vienna None Morris None OTHER BUSINESS Consideration of an Updated Procurement Policy ORDINANCE 1270, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, AMENDING CHAPTER 3.28 (PURCHASING SYSTEM) OF TITLE 3 (REVENUE AND FINANCE) OF THE SAN DIMAS MUNICIPAL CODE PERTAINING TO POLICIES AND PROCEDURES GOVERNING THE PURCHASE OF GOODS, SUPPLIES, SERVICES AND EQUIPMENT FOR MUNICIPAL PURPOSES RESOLUTION 2019-43, A RESOLUTION OF THE CITY COUNCIL OF THE CITY Of SAN DIMAS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA IN THE MATTER OF UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURE S ORDINANCE 1271, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF City Council Minutes September 10, 2019 SAN DIMAS, COUNTY OF LOS ANGELES ADDING SECTION 3.30 TO THE SAN DIMAS MUNICIPAL CODE TO PROVIDE INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCITON COST ACCOUNTING ACT (SECTION 22000, ET SEQ. OF THE PUBLIC CONTRACT CODE) RECOMMENDATION: 1) Read by title and introduce Ordinance 1270. 2) Adopt Resolution 2019-43. 3) Read by title and introduce Ordinance 1271. Michael O'Brien Administrative Services Manager presented staff s report. City Attorney Jeff Malawy reviewed typos in the Ordinance 1270, page six, section 3.28.100 Informal Bid Procedures letter (b) the amount of $25,000 should read $50,000. Councilmember Ebiner reviewed the following typos: Ordinance 1271, attachment (c), page five, section e, some words may have been left out. City Attorney Malawy directed staff to strike the following words "only be awarded by the City Council" and should read "shall require City Council approval;" and page nine o f Ordinance 1271, section (a) fourth line down strike the word "I." These amendments are included in the recommendation from staff. Councilmember Ebiner stated that this is a good concept, but expressed concern with a City Manager's authorization amount 01 $ 5 0, 000 and suggested $ 3 0, 000 instead. Councilmember Badar stated that we are in the midst of change and trying to make things easier for staff to get projects done quicker. He added that he doesn't feel authorizing $50,000 signing authority for the City Manager is unreasonable and is supportive of this recommendation. Responding to Councilmember Ebiner City Manager Ken Duran, clarified any authorization would be for any project already approved in the budget by the City Council. He added that raising to $50,000 would provide authority to approve projects like vehicle purchases and equipment without having to go back to City Council. He also added this provides more latitude in being able to process purchase orders without having a delay. Councilmember Badar stated that the city has been hesitant for too long to move past the things that are slowing down projects in the city, and the community would like us to have a speedier turn around. He is supportive of staff s recommendation. Mayor Pro Tem Vienna stated that it's expedient for the vendor and staff if City Manager to has this authority and hopefully it will lead to increased efficiencies. He added he is comfortable with the $50,000 limit. Councilmember Ebiner agrees with recommendation for Ordinance 1271, but not Ordinance 1270. City Council Minutes September 10, 2019 Page 5 Councnmember Bertone stated that he didn't have a problem with the $50,000 especially considering project costs these days and supports the Ordinance. MOTION: Motion seconded by Councilmembers Badar/Bertone to waive further reading and introduce Ordinance 1270. The motion carried. (344) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Vienna Ebiner Morris None Councilmember Ebiner reiterated increasing the limit is a good idea, but thinks we should be more in line with cities in our region on the amount. MOTION: Motion seconded by Councilmembers Bertone/Badar to waive further reading and adopt Resolution 201943. Motion carried. (444) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Ebiner, Vienna None Morris None MOTION: Motion seconded by Councilmembers Ebiner/Badar to waive further reading and introduce Ordinance 1271. Motion carried. (4-0-1) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Ebiner, Vienna None Morris None Sports Field Use Policy Responding to Councilmember Bertone and Ebiner Mr. Kistemann stated fees for residents would be dropping and the basketball and tennis courts were not addressed because they have never been reserved for other organizations. Mayor Pro Tem Vienna stated that this is a progressive policy that is moving the city forward and benefits the residents and nonresidents as well. RECOMMENDATION: 1) Approve and adopt the Sports Facility Allocation Policy 2) Authorize staff to administratively incorporate the necessary notifications, additions and revisions to the policy which do not have impact on the Fee Schedule City Council Minutes September 10, 2019 MOTION: Motion// seconded by Councilmembers Ebiner/Badar to adopt the Sports Facility Allocation Policy and authorize staff to administratively incorporate the necessary notifications, additions and revisions to the policy which do not have impact on the Fee Schedule. The motion carried. (4-04) YES: NOES: ABSENT: ABSTAIN Badar, Bertone, Ebiner, Vienna None Morris None ORAL COMMUNICATIONS Members of the Audience (Speakers are limited to five (5) minutes or as maybe deternuned by the Chair. ) 1) Alan Nash San Dimas resident, shared concerns with Council's behavior over the dais seating. City Manager • This week's Ask the Mayor's Show schedule will be posted on the city website. • Staff is working on the housing production RNA numbers dictated by the State. City Clerk Debra Black provided an update on the election changes and updates for the March 3, 2020 election. City Attorney Nothing to report. Announcement of closed session item. Members of the City Council 1) Appointments to the Senior Citizens' Commission MOTION: Motion seconded by Councilmembers BOrton e/Ebiner to appoint Pamla Johnson, Nancy Brewster and Barbara Polatino to the Senior Citizens' Commission. The motion carried. (4-0-1) YES: NOES: ABSENT: ABSTAIN Badar, Bertone, Ebiner, Vienna None Mi orrs None Councilmembers' report on meetings attended at the expense of the local agency. Nothing reported. City Council Minutes September 10, 2019 Individual Members' comments/updates/requests: Councilmember Ebiner: Page I • Explained the change in the format for this year's Halloween Spooktacular and Running Scared event • West Coast Arborist is doing a nice job on the downtown tree trimming • Shared educational information urban heat findings Councilmember Badar: • Announcement that staff is working on a San Dimas Coyote Management Plan and the upcoming community meeting • Acknowledgement of the transitional stage the city and staff are undergoing and thanked everyone for working together Councilmember Bertone: • Attended a neighborhood watch meeting • Requested an update on the latest occurrence on the Avenida Entrada project be provided to the residents • Addressed Mayor Pro Tem. Vienna returning to the dais Mayor Pro Tem Vienna: • The Coyote Management Plan staff is working on will include input and solutions from all aspects • Thanked staff for addressing the maintenance of the downtown lights • Dais seating - Accountability and transparency are important, review Facebook page with explanation and documentation on the issue CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR — G.C. 54957.E City Representative: Ken Duran, City Manager, Jeff Malawy, City Attorney Employee Group: San Dimas Employees' Association ADJOURNMENT The meeting adjourned at 8:34 p.m. Following the closed session, the City Attorney made a public announcement that "the City Council met and discussed the one closed session matter on the agenda and provided direction to City staff. No reportable action was taken." The meeting adjourned at approximately 9:00 p.m. City Council Minutes September 10, 2019 Debra Black, City Clerk Approved: October 22, 2019 Curtis W. Morris, Mayor