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MINUTES 2019/06/25,_..ACITY COUNCIL MEETING MINUTES SAN TUESDAY JUNE 25th9 2019 7:00 P. M. DIMAS SAN DIMAS COUNCIL CHAMBER 245 E. BONITA AVE., SAN DIMAS 1960 CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tern Ryan Vienna Councilmember Denis Bertone Councilmember Emmett Badar Councilmember John Ebiner STAFF PRESENT: City Manager Ken Duran Assistant City Manager Brad McKinney Interim Community Development Director Steve Sizemore Director of Public Works Krishna Patel Director of Parks and Recreation Hector Kistemann City Attorney Jeff Malawy ABSENT: City Clerk Debra Black CALL TO ORDER Mayor Morris called to order the meeting at 7:00 p.m. RECOGNITIONS/PROCLAMATIONS Parks Make Life Better Mayor Morris presented the proclamation to Parks and Recreation Director Hector Kistemann. He provided a brief background of the Parks and Recreation in the City of San Dimas. ORAL COMMUNICATIONS Members of the Audience 1) A young resident requested permission to skate at the civic center. He asked if permission is denied, that some type of action be taken because at the current skate park they do not feel safe because of inappropriate activities and illegal substances being used by older park patrons. 2) A resident requested the City Manager to provide some historical background on fund 41. City Council Minutes Page 2 June 25, 2019 CONSENT CALENDAR Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION 2019-30, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS APPROVING CERTAIN DEMANDS FOR THE MONTH JUNE, 2019. Approve minutes for meeting of May 14t", 2019. Construction Contract 2019-02 Electric Vehicle Charging Stations, Various Locations: 1) Approve appropriation of $50,000.00 from Fund 71 (Air Quality Management District) 2) Award of Construction Contract 2019-02 to Elecnor Belco Electric, Inc. for the bid amount of $102,000.00. 3) Approval of Project Budge of $150,000.00 which includes the construction contract, contingency, and miscellaneous expenditures. Final Parcel Map No. 82471- Approval and adoption of Resolution 2019-32 accepting and approving the Final Map for Parcel Map No. 82472 (TMP 18-0001); a request to consolidate five parcels (six Assessor's Parcel Numbers into one lot with no physical development proposed at this time. The site is located at 442 W. Bonita Avenue and other undeveloped parcels, including APNs 8386-017-011, -900, -901, -902, -903, and 904. RESOLUTION 2019-31, A RESOLUTION OF THE CIT COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, ACCEPTING AND APPROVING THE FINAL MAP FOR PARCEL MAP NO. 82472 (TPM 18-001 AND AUTHORIZING ITS RECORDATION FOR THE PROPERTY LOCATED AT 442 W. BONITA AVENUE Approval of Joint Tax Sharing Resolutions — County Sanitation District No. 22 San Gabriel Valley Voice Newsletter END OF CONSENT CALENDAR City Manager Ken Duran announced that on item d. the tract map exhibit was incorrect and the correct map exhibit was produced for Council prior to this meeting. The correct map exhibit was also placed outside the council chambers for the public. MOTION: Motion/seconded by Councilmembers Badar/Bertone to approve the consent calendar. The motion passed by a unanimous vote. (5-0) YES: Badar, Bertone, Ebiner, Morris, Vienna NOES: None ABSENT: None ASBTAIN: None City Council Minutes June 25, 2019 OTHER BUSINESS Adoption of the 2019-2020 Annual Capital and Operating Budget Page 3 Mr. Duran presented this report to the City Council. He also provided a brief overview of certain items that were approved, such as the new finance software. He commented on the diligence of staff to inform the City Council by providing four different study sessions. The budget does include the direction from Council. He went over every department's budgeted operating expenses. Responding to Mayor Pro Tem Vienna, Mr. Duran replied that there was a twenty -five -thousand - dollar placeholder for trainings and improvements that can be increased if necessary. Administrative Services Manager Michael O'Brien clarified that on the summary page, fund 21 should read $330,000. Councilmember Ebiner requested clarification for the civic sidewalk line item. Mr. Duran responded that the line item was fund 22 and there was a 86,000 budgeted but this was a placeholder. The actual design would be later brought to the council. Responding to Councilmember Badar, Krishan Patel Director of Public Works commented he had an interview with a consultant earlier in the day regarding lights at City Hall. He added, it was projected to have some response in 2 weeks' time to determine if the street lights will be added to the project. Councilmember Ebiner requested clarification for the Taylor House demolition. He -also questioned on page nine economic development services. He also questioned the PERS contribution to be 1.3 million dollars. Responding to Councilmember Ebiner, Mr. Duran stated, we anticipate starting the construction with this year's $300,000 budgeted amount and with $50,000 carried over. He added, if that amount is not used it will be carried over to the oncoming year and will be reflected in the audited budget. He also clarified that on page nine the line item for economic development services is a placeholder to have the ability to hire economic analyst to provide an analysis such as demographics. Mr. Duran asked Mr. O'Brien to clarify the PERS contribution. Mr. O'Brien stated in five years it would be close to doubled to expenditures. He added, once the contribution has reached its maximum it will plateau for several years until it is paid off. Mayor Morris commented that there will be an increase in PERS unfunded liability costs because Governor Brown approved the decreased rate of return. He added, this allowed for an increased amount but it was deferred to 2022 fiscal year. Responding to Mayor Morris, Mr. O'Brien added that the decreasing rate would breakdown over City Council Minutes Page 4 June 25, 2019 three years. The first year being 7.66% , second year being 7.25% and the third year being 7%. Due to the decrease in rate there had been an increase in PERS contribution. Mayor Morris asked if the city still held a loan for the unfunded amount. He also commented that the city has made a couple of $100,000 contributions on the 7% interest rate obligation. Mr. O'Brien mentioned it was done when the two unfunded liabilities were separated. He also stated the city contributions into the large unfunded liability because in the long run the city is saving by paying off the interest rate. He mentioned making larger additional payments is the better option to be able to pay off the loan. Responding to Mayor Morris, Mr. O'Brien estimated the current employee percentage is around 10% but the normal cost rate is 9.5%, but it will increase to the maximum 10.3 % and that is not including the unfunded liability. He added the city is still lower than other cities. Mr. O'Brien corrected his previous percentages by stating for FY 18-19 the percentage was 8.892% and for FY 19-20 it was 9.68%. Mayor Pro Tem Vienna stated he will abstain from line item 4210 regarding the sheriff s contract in the budget because he is employed by the agency. Motion: Motion seconded by Councilmembers BadarBertone to adopt the FY 2019-2020 annual capital operating budget. The motion passed by a unanimous vote. (5-0) YES: Badar, B erto ne, Eb iner, Morris, Vienna NOES: None ABSENT: None ASBTAIN: None Motion: Motion/seconded by Councilmembers Badar/Bertone to adopt the FY 2019-2020 Annual Capital Operating Budget for line item regarding the sheriff s contract. The motion passed by a 4- 0-1 vote. YES: Badar, B erto ne, Eb iner, Morris NOES: None ABSENT: None ASBTAIN: Vienna Mr. Duran provided clarification on the appropriation limit which is enforced by state legislature to limit the amount of debt a city can incur in a fiscal year. The appropriation limit is $80 million dollars, which the City of San Dimas is nowhere near that amount. The current recommendation includes the adoption of resolution 2019-32 and the appropriations limit , repealing resolution 2018-40. This is not necessary so the amended recommendation will be to approve solely resolution 2019-32 as revised. City Council Minutes Page 5 June 25, 2019 Motion: Motion/seconded by Councilmembers Bertone/Vienna to approve and adopt Resolution 2019-32 as revised, adopting appropriations limit for fiscal year 2019-20 and appropriate excess revenues. The motion passed by a unanimous vote. (5-0) YES: Badar, Bertone, Eb iner, Morris, Vienna NOES: None ABSENT: None ASBTAIN: None Adopting and extending the Pay Plan and Reimbursement Schedule for City Employees Mr. Duran presented staff s report on this item. He stated there will be a salary adjustment rate of 2.7% for staff. He suggested updating the ordinance and by adding a line item for the Community Development Director at range 97. He added that SB 143 6 states that any increase to executive compensation or benefits has to be publicly announced and this salary resolution will be increasing senior management salary at a rate of 2.7%. Motion: Motion seconded by Mayor Pro Tem Vienna/Councilmember Badar to adopt revised Resolution 2019-33 ,extending the pay plan and reimbursement schedule for city employees. The motion passed by a unanimous vote. (5-0) YES: Badar, B erto ne, Eb iner, Morris, Vienna NOES: None ABSENT: None ASBTAIN: None San Gabriel Mountains Foothill and Rivers Protection Act Mr. Duran called on Assistant City Manager Brad McKinney to provide this report. Assistant City Manager Brad McKinney stated this is merely an informational report on the San Gabriel Mountains Foothills and Rivers and Protection Act proposed legislation bills HR2215 and 51109. Responding to Councilmember Ebiner, Mr. McKinney stated that the main goal of the bill is to conserve the National Forest and Recreational areas and currently there are no threats to property rights. Mayor Pro Tem Vienna asked Councilmember Bertone for his thoughts. Councilmember Bertone commented that this is mostly the foothills. He stated the most important thing is the city does not have to participate in any federal or state program. He recommends that the City Council support and endorse this project. Mayor Pro Tem Vienna commented that he does not support it. City Council Minutes Page 6 June 25, 2019 Councilmember Badar commented that he is unsure whether he supports or is against only because there is not enough information. He recommends there be a study session to discuss this, as a council and have Councilmember Bertone clarify some questions because he is the one who has been going to the meetings. Motion: Motion/seconded by Bertone/Ebiner to authorize Councilmember Bertone to vote on behalf of the City of San Dimas. The motion failed. The Council provided direction to staff to bring back more information. Councilmember Ebiner stated his position would not change and is supportive of Councilmember Bertone's motion to support the bill. Councilmember Bertone suggested that the council read the fifty -page bill because it can provide more input. Councilmember Ebiner also requested more information as to this may effect resident's that may have property in the Northern Foothill's. City Manager Ken Duran added that if the council wanted specific information such as maps to inform him so he can provide direction to staff. Mayor Morris directed staff to move this item to the next City Council meeting. Mayor Pro Tem Vienna requested that the number of impacted homes, and specifically where these homes are located be included in the staff report. Award of a Contract with RM3 Research to Conduct a Voter Opinion Survey Mr. McKinney presented staff s report on this item. He stated the survey will take about 5-8 weeks, if approved. He added the survey will be translated into other languages if the resident chooses to take the survey in another language. He stated, the recommendation to the City Council would be to approve the contract not to exceed $27,250 to conduct the voter opinion survey. Responding to Mayor Pro Tem Vienna Mr. Mc Kinney responded that the survey is completely random. Motion: Motion/seconded by Councilmember Bertone/Mayor Pro Tem Vienna to approve a contract with Fairbanks, Maslin, Maullin, Metz & Associates (FM3 Research) in an amount not to exceed $27,250.00, to conduct a Voter Opinion Survey to obtain feedback on key issues facing the community, and authorize the City Manager to undertake the steps necessary to finalize the Council's action. The motion passed by a unanimous vote. (5-0) YES: Badar, Bertone, Ebiner, Morris, Vienna NOES: None ABSENT: None ASBTAIN: None City Council Minutes June 25, 2019 ORAL COMMUNICATIONS Page 7 Members of the Audience (Speakers are limited to five -minutes or as maybe determined by the Chair.) 1) Wendy Gish, resident requested Council oppose SB592. 2) Mr. Shaw resident, supports the request by the young resident regarding the skate park. He commented that there should be some implementation of awareness on public safety at Pioneer Park skate park. City Manager • There has been an increase in coyote sightings in the San Dimas area. The city has been working with other cities and the COG to implement a coyote management plan. An informational report will be presented to the City Council in the next meeting. • Fireworks are prohibited in the City of San Dimas in the upcoming Independence Day holiday. • There will be a joint meeting with the Planning Commission to discuss a request to rezone four properties for commercial use. City Attorney Nothing to report. Members of the City Council 1) Reappointment of Senior Citizens Commissioner Motion: Motion/seconded by Councilmember Bertone/Ebiner to reappoint Janet(Jay) Pace to the Senior Citizens Commission. The motion passed by a unanimous vote. (5-0) YES: B ad ar, B erto ne, Eb iner, Morris, Vienna NOES: None ABSENT: None ASBTAIN: None 2) Appointments and reappointments to Public Safety Commission Motion: Motion/seconded by Councilmember Bertone/Vienna to appoint Timothy Hughes, Edward Rodriguez, and Eric Weber to the Public Safety Commission. The motion passed by a unanimous vote. (5-0) YES: B ad ar, B erto ne, Eb iner, Morris, Vienna NOES: None ABSENT: None ASBTAIN: None City Council Minutes Page 8 June 25, 2019 3) Councilmembers' report on meetings attended at the expense of the local agency Mayor Morris attended the League of California Cities Executive Forum last week. 4) Individual Members' comments and updates. Mayor Pro Tem Vienna • Huntington Park Police Department released HP Robo Cop that has 360 cameras that is being deployed in the parks. • Significant reduction in homelessness and commends staff. • High School created a city video and promoted it through his social media C ouneilmemb er Ebiner • Affordable housing or housing will not solve the homeless issue • He prefers the email or phone call instead of home visits Councilmember Badar • Commended the Parks and Recreation staff for the open house at the recreation center • Commented that he has spoken to skateboarders about skating on the civic center property and encouraged the council to provide some type of acknowledgement of their concerns. Couneilmember Bertone • Commented that the Parks and Recreation staff provided a great event at the recreation center. The bill for the parks and rivers project is in the packet and suggests reading it in order to answer any pending questions. The meeting recessed to closed session at 8:43 p.m. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to G.C. 54956.8) Property: Portions of Horsethief Canyon Park Negotiating Parties: For City: Ken Duran, City Manager, Larry Stevens Assistant City Manager for Development Service, Jeff Malawy City Attorney For Buyer: San Dimas Partnership, LLC., Hagop Sargisian City Council Minutes June 25, 2019 Page 9 Following the closed session, the City Attorney made a public announcement that "the City Council met and discussed the one closed session matter on the agenda and provided direction to City staff. No reportable action was taken." The meeting adjourned at approximately 9:55 pm. Debra Black, City Clerk Approved January 28, 2020 Curtis W. Morris, Mayor