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MINUTES 2019/06/11 (STUDY SESSION)f� r q,o SAN DIMAS r� 1960 CITY COUNCIL: Mayor Curtis W. Morris - Absent Mayor Pro Tem. Ryan A. Vienna Councilmember Emmett Badar Councilmember Denis Bertone Councilmember John Ebiner CALL TO ORDER CITY COUNCIL STUDY SESSION MEETING MINUTES TUESDAY JUNE 111h, 2019, 5:00 P. M. SAN DIMAS COUNCIL CHAMBER CONFERENCE ROOM 245 E. BONITA AVE. Mayor Pro Tem Vienna called the meeting to order at 5:00 p.m. ORAL COMMUNICATIONS (For anyone wishing to address the City Council on an item on this agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda.) Members of the Audience There were no comments from the audience. STUDY SESSION STAFF PRESENTATION CITY COUNCIL DISCUSSION/DIRECTION REGARDING ELEMENTS OF THE 2019-20 BUDGET City Manager Ken Duran introduced the new Assistant City Manager Brad McKinney. Mr. Kinney shared with the Council and attendees that his previous positions were Assistant City Manager of Alhambra, Rosemead and Assistant to the City Manager in Claremont. Mr. Duran reviewed for Council the outcome from the May 28, 2019 Study Session was the presentation of the General Fund Budget and an aggressive Capital Improvement Budget. He stated that during this budget process, it was identified that in order fund all projects it would require a $2.4 million allocation from the General Fund reserves. He further stated that after discussion and review, Council directed staff to go back prioritize the projects and bring them back with the understanding that Council may not approve the $2.4 million. He explained what is before the Council tonight is a decision to allocate $2.4 million for projects previously presented or the revised projects list that will reduce the allocation amount to $1.2 million, bringing reserves down to 73%. Director of Parks and Recreation Hector Kistemann and Director of Public Works Krishna Patel responded to questions from Council. Staff and the Council discussed sidewalks and the installation of lights surrounding Civic Center Park, as well as types of materials to use on the walking path in Via Verde Park. The consensus City Council Minutes June 11, 2019 Page 2 was that Council supports adding sidewalk on two sides at Civic Center Park and for staff to explore future opportunities for lighting at Via Verde Park. Councilmember Bertone stated he likes what he sees and doesn't feel lights are needed at Via Verde Park and supports sidewalks only on two sides of the Civic Center Park. Councilmember Ebiner agrees with the new proposed projects and allocation amount, but would prefer to have lights in at Via Verde Park. Mayor Pro Tem Vienna stated he agreed with Councilmember Bertone on the prioritization staff has presented and trust that all the projects have been vetted. He added he is supportive of the option for going with the 73% reserves in order to fund the projects. Responding to questions on the crosswalk at Commercial and San Dimas Avenue, Mr. Duran stated that is not proposed as a priority project, and it would be the pleasure of the Council to add this in and remove another. He stated that based on the recommendation from the Traffic Safety Committee, it does not meet the warrant for a crosswalk. He added it could be brought back in November as mid -year adjustment when we have more information on the Gold Line Project. The consensus was to wait until staff has more information on the Gold Line Project. Public Comments: 1) Resident Jan Bartolo, commented on the Capital Improvement presentations and future dissemination of materials. 2) Resident Aline Kranzer shared suggestions on additional design of the Civic Center Park. MOTION: Motion/seconded by Councilmembers Bertone/Councilmember Badar to approve the recommended projects presented by staff, resulting in $1,195,000 use of reserves, a 73% reserve balance, or $17,000,464 reserve fund balance. Motion passes. (4-0) YES: Badar, Bertone, Ebiner, Vienna NOES: None ABSENT: Morris ABSTAIN: None Council acknowledged that staff and Council has taken a more proactive role in reviewing the budget. Mr. Duran explained that staff will bring this revised budget back at the next regular City Council meeting on June 25, 2019. DISCUSSION OF INFORMATION ON CONSULTANTS REGARDING POTENTIAL TAX MEASURE Mr. Duran explained if the City wanted to put forward a sales tax increase measure to the community; the next steps would be to hire a consultant who would do some polling to find out what the priorities of the community are. He added that it would be a six -week process to City Council Minutes June 11, 2019 Page 3 develop the poll, do the polling and present to Council for a decision. He added that the cost would be $26,000 - $28,000 that has been included in the budget. Staff would move forward with getting proposals, vet them and present to Council. Consensus from the Council was for staff to bring back a proposal from one of the two firms. ADJOURNMENT The meeting adjourned at 6:04 p.m. Debra Black, City Clerk Approved: February 11, 2020 Curtis W. Morris, Mayor