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MINUTES 2020/03/24CITY COUNCIL MEETING MINUTES ,.° TUESDAY MARCH 241h9 2020 7:00 P. M. SAN SAN DIMAS COUNCIL CHAMBER L7I , . 245 EAST BONITA AVENUE THE MARCH 241h 2020 CITY COUNCIL MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDER N-29-20 THE CITY COUNCIL CHAMBERS WILL BE CLOSED TO THE PUBLIC Pursuant to the Governor's Executive Order dated March 17, 2020, the City Council is authorized to hold public meetings via teleconferencing and to make meetings accessible electronically to all members of the public seeking to observe and to address the legislative body. All Brown Act provisions that require the physical presence of City Councilmembers or the public for City Council meetings are waived. Please review page four of this document for instructions on public participation. CITY COUNCIL ROLL CALL: Mayor Curtis W. Morris, Mayor Pro Tern Ryan. A Vienna, Councilmember Emmett Badar — teleconference, Councilmember Denis Bertone, Councilmember John Ebiner — teleconference STAFF: City Manager Ken Duran, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Parks and Recreation Hector Kistemann, Director of Community Development Henry Nob, City Clerk Debra Black, Captain Andy Berg Mayor Morris called the meeting to order and led the flag salute after announcing the arrangements for holding the meeting per the Governor's order in response to the COVID- 19 Pandemic at 7:00 p.m. City Attorney Jeff Malawy provided an explanation on the suspension of the Brown Act requirements per the Governor's executive order. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire, to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or ask to be heard when the agenda item is considered. Comments on public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) City Council Minutes March 24, 2020 There were no comments made. Page 2 CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION 2020-15, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN DEMANDS FOR THE MONTH OF MARCH, 2020. Update City of San Dimas Conflict of Interest Code RESOLUTION 2020-16, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, AMENDING A STANDARDIZED CONFLICT OF INTEREST CODE FOR DESIGNATED EMPLOYEES OF THE CITY OF SAN DIMAS Award of Construction Contract 2020-02, Bonita Avenue Signal Synchronization Project to Crosstown Electrical & Data Inc. in the amount of $942,938.00 with a reserve for contingency of ten percent (10%) for a project construction budget of $1,037,231.80. RECOMMENDED ACTION: The City Council award the Construction Contract 2020-02, Bonita Avenue Signal Synchronization Project to Crosstown Electrical & Data Inc. as the lowest responsive bid for the bid amount of $942,938.00 subject to any change orders requested by the City. 2. Authorization for total construction cost of $1,037,231.80 ($942,938.00 construction bid amount plus 10% contingency). 3. Approval of revised total projected project budget of$1,427,616.80 Adoption of a Resolution amending the pay plan and reimbursement schedule for City employees adding the classification of Building Permit Technician RESOLUTION 2020-17, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, ADOPTING AND EXTENDING THE PAY PLAN AND REIMBURSEMENT SCHEDULE FOR CITY EMPLOYEES Proclaim April as "DMV/Donate Life Month" Annual Housing Element Report END OF CONSENT CALENDAR RECOMMENDED ACTION: Approve consent calendar with staff report recommendations with the removal of item 3c separate discussion and item 3f for will brought back at a future meeting. City Council Minutes March 24, 2020 Page 3 MOTION: Motion/seconded by Mayor Pro Tem Vienna/Councilmember Bertone to approve items 3 a, 3b, 3 d, and 3 e of the consent calendar. Motion carried. Roll Call Vote: Councilmember Badar Yes Councilmember Bertone Yes Councilmember Ebiner Yes Mayor Pro Tem Vienna Yes Mayor Morris Yes Item C - Award of Construction Contract 2020-02, Bonita Avenue Signal Synchronization Project to Crosstown Electrical & Data Inc. in the amount of $942,938.00 with a reserve for contingency of ten percent (10%) for a project construction budget of $1,037,231.80, Responding to Councilmember Ebiner, Director of Public Works Shari Garwick stated that the specifications do not call for Wi-Fi, but there is additionally capacity for infrastructure to be able to provide W1-Fi. Responding to Councilmember Bertone, Mrs. Garwick responded when construction is done the Gold Line will connect to this project on either side of their right of way. MOTION: Motion/seconded by Councilmember Bertone/Mayor Pro Tem Vienna to approve item 3 c, Award of Construction Contract 2020-02, Bonita Avenue Signal Synchronization Project to Crosstown Electrical & Data Inc. in the amount of $942,938.00 with a reserve for contingency of ten percent (10%) for a project construction budget of $1,037,231.80. Motion carried. Roll Call Vote: Councilmember Badar Yes Councilmember Bertone Yes Councilmember Ebiner Yes Mayor Pro Tem Vienna Yes Mayor Morris Yes OTHER BUSINESS Status Report on Emergency Response/Continuity of Operation Plan for Local Government City Manager Ken Duran updated the Council on the current status for the City provided services to the community. The focus is to continue to provide essential services to the community. Public Works, Parks and Facilities staff are out in the community to make sure things remain operational. City facilities are closed to the public to adhere to the mandated social distancing requirements. The City is providing information in real time from the County Public Health Department and other agencies. City Council Minutes March 24, 2020 Page 4 Captain Andy Berg with the Los Angeles County Sheriff s Department gave a status on Public Safety Services that are operating at full capacity. He indicated that additional deputies have been brought for supplemental patrols to provide a level of comfort and higher visibility. Director of Park and Recreation Hector Kistemann stated that 110 lunches are scheduled to be handed out; this is double the normal figures. Staff in touch with some service providers to see if they are able to help the City continue to provide meals to our seniors. Mr. Duran stated that another area staff is working on is coordinating with local food banks to partner with them to provide services. A member of the Public Safety Commission has stepped in as volunteered coordinator and will be reaching out to volunteer and faith -based organizations to coordinate outreach. Staff is continuing to provide services for existing construction projects including any necessary utility projects that come through. Responding to Councilmember Badar, Mr. Duran replied that the email address for our Public Safety volunteer has been activated. Responding to Councilmember Ebiner, Mr. Duran replied the dog park is open, hardcourt surfaces facilities are closed, including golf courses and ball fields which are in line with the County orders. Responding to Mayor Pro Tem Vienna, Mr. Duran replied as of now there is no specific role identified for the Community Emergency Response Team, what the Public Safety Volunteer has been doing is contacting all of the organizations and faith -based to help with the shut-in members of the community that have been identified through the Sheriffs Department. Mayor Pro Teem Vienna, wondered if C.E.R.T could be utilized to do wellness checks in place of uniformed deputies. Responding to Mayor Pro Tem Vienna, Captain Berg stated that the C.E.R.T. could be brought in to assist the department staff with wellness checks. Responding to Mayor Pro Tem Vienna, Mr. Duran replied staff has reached out to the regional homeless coordinator and the closest shelter is in Duarte. Staff will continue to reach to them and LASHA to see if they will be expanding that network. Responding to Mayor Pro Tem Vienna, Mr. Kistemann replied there was no update on the school district expanding the meal program. Responding to Mayor Pro Tem Vienna, Mr. Kistemann replied staff has contacted all food vendors and they are not providing any special consideration in terms of operational hours to first responders at this time. Mayor Pro Tem Vienna requested the contact information for these vendors so that he can have conversation with them regarding this. Responding to Mayor Pro Tem Vienna, Mrs. Garwick stated staff does have some Personal Protective Equipment on hand. City Council Minutes March 24, 2020 Page 5 Mayor Pro Tem Vienna expressed concerns with current and future budgeting issues due to the impact this situation will have on our Transient Occupancy Tax and sales tax and the long-term recovery implications. He asked where the City stands as is relates to projection modeling as it relates to the finance aspect of this. Responding to Mayor Pro Tem Vienna, Mr. Duran replied that staff is working with our consultant and will meet in a couple of weeks to get sales tax projections, as well as contacting the hotels to monitor occupancy and the T.O.T. Responding to Mayor Pro Tem Vienna's request to update the Continuity of Government Plan, Mr. Duran replied our Area D Coordinator did give some suggested updating material and staff will be making changes to the document. ORAL COMMUNICATIONS Members of the Audience (Speakers are limited to five -minutes or as maybe determined by the Chair.) Resident Sean reported on the barrier removal at the Antonovich Trial. Request for the council to look into Legislative Bills AB 1905, SB902, SB 1079, AB3300, SB899. Resident Gary Enderle commented on how well done the City's press release information is and asked if any contact was made with the local hospital to what their procedures are during this time. Mr. Duran replied staff has been in contact with San Dimas Community Hospital as well as Pomona Valley Hospital to understand what their contingency operations are and asked them to contact us with any changes to their operations so that we can share it with the community. Resident Mitch Crawford thanked Mayor Morris for his 40 years of service. Unidentified resident volunteered to help with outreach for wellness checks. City Manager Update on the Legal of California Cities initiative to contact the legislature for relief for statutory requirements. City Attorney Nothing reported. Members of the City Council Councilmembers' report on meetings attended at the expense of the local agency Nothing reported. City Council Minutes March 24, 2020 Page 6 Council initiated requests, comments and updates Mayor Pro Tent Vienna • Acknowledgement of the Sheriff s Department for their responsive actions during the pandemic and forward thinking of testing of personnel who are serving their communities • Expressed thanks Sheriff Villanueva and Supervisor Barger • Suggested placing photos of Councilmembers who aren't in attendance on the screen when they are speaking • Suggested the use of Skype, WebEx or Zoom products or Surface Pros formeeting communications for Councilmembers • Thanked all businesses and residents who are abiding by the mandates • Thanked staff for continuing to available at CityHall and provide for the community, will support anyone who has circumstances that require them to remain at home. Mayor Morris Announced that this would be the last City Council meeting he would be adjourning. He thanked Councilmember Bertone for the nomination appointment to Mayor 24 years ago. He identified that there have been only six Councilmembers during that time and only three City Managers. Everyone that have been involved in City government have made real progress in the community. He discussed the financial challenges that the City may face in the next few years and the community should recognize the difficulties that staff will be faced with. The meeting adjourned 8:25 p.m. fibot4 Debra Black, City Clerk Approved August 11, 2020 mmett G. Badar, Mayor