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MINUTES 2020/04/28�24M.-.s `"` * CITY COUNCIL MEETING MINUTES S N TUESDAY APRIL 281'', 2020 7:00 P. M. DIMAS SAN DIMAS COUNCIL CHAMBER s`Z' 1960 245 EAST BONITA AVENUE THE APRIL 281h 2020 CITY COUNCIL MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDER N-29-20 THE CITY COUNCIL CHAMBERS WILL BE CLOSED TO THE PUBLIC Pursuant to the Governor's Executive Order dated March 17, 2020, the City Council is authorized to hold public meetings via teleconferencing and to make meetings accessible electronically to all members of the public seeking to observe and to address the legislative body. All Brown Act provisions that require the physical presence of City Councilmembers or the public for City Council meetings are waived. Please review page four of this document for instructions on public participation. A public agenda packet is available for review on the City's website www.sandimasca.gov or by contacting the City Clerk's Office at cit cy lerkgsandimasca.gov. CITY COUNCIL: Mayor Emmet G. Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Denis Bertone Councilmember John Ebiner — via webex, Councilmember Eric Weber STAFF: City Manager Ken Duran, Assistant City Manager Brad McKinney, Director of Parks and Recreation Hector Kistemann, Director of Public Works Shari Garwick, Director of Community Development Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black CALL TO ORDER AND FLAG SALUTE Mayor Badar called the meeting to order at 7:00 p.m. and led the flag salute. City Manager Ken Duran explained the options for Councilmembers to participate by teleconferencing. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or ask to be heard when that agenda item is considered. Comments on City Council Minutes April 28a', 2020 Page 2 public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) Members of the Audience 1) City Clerk Debra Black read an email submitted by Susan and Mitchell Crawford 2) Maurice Cuellar with Advocates for Social Living provided an update on last week's Farmers Market CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION 2020-21, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, APPROVING CERTAIN DEMANDS FOR THE MONTH OF APRIL, 2020. Approval of meeting minutes from the July 9, 2019, August 27, 2019, October 22, 2019, November 26, 2019 and January 14, 2020 Study Session meetings. Proposed 2020-2021 Assessment Rates for Open Space Maintenance Districts: 1) RESOLUTION 2020-22, A RESOLUTION OF THE CITY COUNCIL OF SAN DIMAS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ENGINEER'S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT AN ASSESSMENT FOR FISCAL YEAR 2020-2021 PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND ARTICLE XIID OF THE CALIFORNIA CONSTITUTION, AND FIXING A TIME AND PLACE FOR A PUBLIC HEARING FOR HEARING OBJECTIONS FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1, (TRACT 32818, BOULEVARD) 2) RESOLUTION 2020-23, A RESOLUTION OF THE CITY COUNCIL OF SAN DIMAS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ENGINEER'S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT AN ASSESSMENT FOR FISCAL YEAR 2020-2021 PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND ARTICLE XIID OF THE CALIFORNIA CONSTITUTION, AND FIXING A TIME AND PLACE FOR A PUBLIC HEARING FOR HEARING OBJECTIONS FOR OPEN SPACE MAINTENANCE DISTRICT NO. 1, ANNEXATION 3. (TRACT 32841, NORTHWOODS) City Council Minutes April 281h, 2020 RECOMMENDED ACTIONS: Page 3 1) Approve the Engineer's Report 2) Declare intention to levy and collect an assessment for fiscal year 2020-2021 3) Fix time and place for public hearing Proclaim April 25th, 2020 National Arbor Day END OF CONSENT CALENDAR MOTION: Motion/second by Mayor Pro Tem Vienna/Councilmember Weber to approve the consent calendar as presented. Roll Call Vote: Badar: Yes Bertone: Yes Ebiner: Yes Vienna: Yes Weber: Yes OTHER BUSINESS Status Report on Emergency Response/Continuity of Operation Plan for Local Government City Manager Ken Duran provided an update on City participation and response to the COVID-19 Pandemic. Responding to Mayor Badar, Mr. Duran explained that the Parks and Recreation Department is working on options for summer programs, but these will be contingent on when restrictions will be lifted. Staff will bring options for modified programs at the next Council meeting. Responding to Mayor Pro Tem Vienna, Mr. Duran replied that staff has been working on the Continuity of Government document and remote capabilities for Council meetings. Mayor Pro Tem Vienna suggested staff start to look at an exposure reduction campaign plan to assist businesses in preparing for a time when they may reopen. ORAL COMMUNICATIONS Members of the Audience (Speakers are limited to five -minutes or as may be determined by the Chair.) Resident Gil Gonzalez suggested a property tax measure to fund the Sheriff's Department. Resident Bobby Mathis thanked Council and staff for working with him on his driveway approach. City Council Minutes April 28th, 2020 Page 4 City Manager City Manager Ken Duran provided updates on the following items: Via Verde Park walking path project Budget — departments are working on different budget scenarios, a normal budget and a bare bones budget that anticipates a loss in revenue this year into next year. Staff will meet to discuss priorities and there will be a couple of study sessions with the Council to discuss these. Staff anticipates reviewing the drams throughout the month of May through June with adoption in July. Responding to Councilmember Bertone, Mr. Duran replied that staff is taking a fiscally conservative approach with the budget. Councilmember Ebiner would like to make sure the Council receives a couple of budget options for them to weigh in on. He stated that in an emergency the City might want to use some reserves to continue to serve the community. Mr. Duran responded that the Council was clear in that they wanted to see options, and staff will be presenting these. He added that there is no doubt that reserves will be used for the current fiscal year and a determination will be needed as to how much for the upcoming fiscal year. . Councilmember Badar agreed some reserves should be used but be we should remain prudent. Mayor Pro Tem Vienna, agreed that there will be a pull from the reserves. He added that he would like to see which priority projects directors had on the table that they would consider removing, so that Council is able to see what is not there. He stated when there are projects that involve multiply departments, they should be collaborated on so that an appropriation for all departments is made, it will yield a bigger investment for the community. Councilmember Weber stated that while he is learning the budget process, he agrees with the comments made by all of the Councilmembers. Mayor Badar echoed everyone's concerns on the Budget. He is willing to have several study sessions. He agreed that collaboration between the departments on projects is needed. He stated that it is important to work on the budget so that everyone understands what is necessary. City Attorney Nothing reported. Councilmembers' report on meetings attended at the expense of the local agency Nothing reported. Members of the City Council Comments Updates and Requests: City Council Minutes April 281h, 2020 Councilmember Weber Acknowledgement of the Farmer's Market event Plan to particpate in the upcoming Arbor Day event Mayor Pro Tem Vienna • Acknowledgment of the Farmer's Market event • Thanked the Community for observing the Stay at Home Orders • Announcement for COVID-19 Testing Councilmember Bertone Page 5 • Announced that City Hall staff is continuing to provide essential services to the community • Food program availability Mayor Badar • Via Verde Park Project moving forward this week • Announced that some restaurants choose to close • Request report from Sheriff's Department on recent crime The meeting adjourned to closed session at 8:08 p.m. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case — Letter from Shenkman & Hughes regarding California Voting Rights Act. CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager ADJOURNMENT The City Attorney announced that no reportable action was taken in the closed session. The meeting adjourned at approximately 9:40 p.m. Debra Black, City Clerk Emmett G. Badar, Mayor Approved: October 27th, 2020