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MINUTES 2021/04/13 SPECIAL (ACTION SUMMARY)Council Members Present: Mayor Emmett G. Badar, Mayor Pro Tern Denis Bertone, Councilmember John Ebiner, Councilmember Ryan A. Vienna, Councilmember Eric Weber Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Community Development Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black STUDY SESSION ITEM COMMENTS/RECOMMENDATIONS Review of the Administrative Processes of ❖ Planning Commission — Meeting day the City's Boards, Commissions and change to Tuesday, same time and location. Committees and direction on potential modifications. ❖ Resignation — Change notification from City Manager to City Clerk ❖ Benefits — Update to $50.00 from $30.00 ❖ Special Meetings — The Commission Chair, Staff Liaison or the body majority shall have the ability to call special meetings ❖ Informal Public Hearing (general public comment) Remove from handbook •:- Agenda — Two members of the commission, committee or board must agree to placing an item on a future agenda.(Review handbook for complete directive) ❖ Political Reform Act Filings Requirements (Form 700) — Planning Commissioners only ❖ Interaction with Staff — Codify practice that any Commission can request information and research on a matter that either does not result in more than roughly an hour of staff time or is weighed by the appropriate department head against priorities, workload, and fit with the recommendation City Staff is considering for City Council. (Review handbook for complete directive) ❖ Interaction with City Council — Commission Chair or another member appointed by the Commission to represent the body may speak on behalf of the body to the City Council. (Review handbook for complete directive) ❖ Effective Conflict Management — Language to remain as written. ❖ Administrative Items — Annually (January) present changes/updates to the City Council. Adjourned 6:51 p.m. I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council. hw&�4 - Debra Black, City Clerk